Registration & Policies
How to Register
Students must submit a registration form to complete enrollment in a program. Registration forms are processed on a first-come, first-served basis. Use the Register button below the class description to access our secure online registration form. With registrations completed online, payments may take up to 5-10 business days to be processed.
If you are having trouble registering, please contact firstname.lastname@example.org or call (416) 961-1502.
Registration forms are processed on a first-come, first-served basis. All successful registrants (registration form and payment have been received) will receive a confirmation of enrollment/receipt via email. In the event that you have registered online and do not receive a confirmation email within 10 days, please call (416) 961-1502 and leave a message. As we are not working in the office at this time, someone will return your call as soon as possible.
Please add email@example.com to your recognized email contact list. This will ensure that our emails and registration confirmations do not end up in your junk or spam folders.
BE alerted when registration openS
We issue alerts via e-blasts and social networking to inform students and the general public when registration for each term is open.
Please Note: All programs are offered virtually until further notice.
- Fall Term One: Monday, September 14 to Saturday, October 31, 2020 (7 weeks, Mondays are 6 weeks due to Thanksgiving)
- Fall Term Two: Monday, November 2 to Saturday, December 19, 2020 (7 weeks)
If a class is full, you may choose to be placed on a wait list. Use the Waitlist button (it replaces the registration button) below the class description to access our secure online registration form.
If a space becomes available, students will be called in the order in which they appear on the waitlist. Should you be contacted to fill an available spot, you will be given 24 hours to respond, after which the space will be offered to the next person on the waitlist.
We often open new classes to accommodate long waitlists so please do place your name on the waitlist.
We are proud to accept scholarship students through the Arts Access Fund. The Arts Access Fund provides kids who could not otherwise attend arts classes because of financial constraints, the opportunity to explore their creativity and artistic skills.
Fees, Method of Payment & Payment Plans
Fees are paid in full upon registration and are non-transferable. Class fees are pro-rated for students who join late. Fees quoted for kids’ programs include all materials. Fees quoted for adult programs do not include materials, unless otherwise stated. A material list will be provided. If payment is not received within seven days, we reserve the right to remove the student from the class list. Returned cheques are subject to a $25.00 fee. HST will be added to all fees
Accepted Payment Methods:
- Cash, Debit, Cheque, VISA or Mastercard
- Cheques are payable to AVENUE ROAD ARTS SCHOOL
Payment plans can be arranged. Payment plans must be made through the office with post-dated cheques or pre-authorized credit card payments. Some restrictions apply. Please contact 416.961.1502, ext. 301 for details.
Discounts & Referral Program
Please note that discounts, coupons and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. The discount, coupon or promotion of greatest value will be applied when the registration is processed in house.
Only one discount can be applied to any one registration. Please note that discounts for virtual classes cannot be combined with other offers.
Individuals who register more than one person from the same household will receive a 5% discount off the second registration. Discounts are not retro-active.
Multi-Term Registration Discount:
Students who register in a class for both terms will receive a discount of 5% on the second term class.
Gift Certificates & Coupons:
At times, the Avenue Road Arts School may distribute coupons or offer promotional discounts. Please note that discounts, coupons, and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. At the time of registration, the discount, coupon or promotion of greatest value will be applied.
TRANSFERS & WITHDRAWS
All transfer/withdraw requests must be submitted with our form online. Any approved refunds will take up to 5-10 business days to be processed. Absence from class does not constitute notice of cancellation.
Should a student choose to transfer from one class to another, a $10.00 transfer fee will be charged. A transfer form must be filled out online. As of the second class of the term transfers will not be allowed without the consent of administration.
A withdrawal form must be filled out online for all cancellations and/or refunds. Absence from class does not constitute notice of cancellation.
Registrants may cancel from a program prior to the commencement of the first class of the term. A non-transferable $15.00 administration fee per class, per term will be charged. Participants cancelling after the first class of the term will be charged for that class plus the non-transferable $15.00 administration fee per term. As of the start of the second class of the term, no refunds, or credits will be allowed. Only requests accompanied by a medical certificate from the family physician will be considered.
Any approved refunds will take up to 5-10 business days to be processed.
If a course is cancelled due to low enrolment, registrants will be given as much notice as possible, and a credit will remain on file unless a request is made for a transfer or refund. All efforts will be made to accommodate the student into a new class.
Our building remains closed due to COVID-19. We are only offering programs online for the time being.
The School reserves the right to cancel classes due to severe and extreme weather conditions at the discretion of our administration. There are no refunds issued for such cancelled classes. Students will be notified, and information will be available on our voicemail, homepage, and social media accounts. The School will try to arrange one make-up class date in such circumstances. Should a student not be available for the scheduled make-up class, there will be no refunds or credits issued.
AGE/ GRADE LEVEL
Students must be registered in a grade-appropriate class at the start of a session. We reserve the right to ask for documentation and/or to remove the child from a class that is not age-appropriate.
Adult programs can be attended by students of any age 15+.
There are no make-up classes allowed for missed classes due to illness or vacations. There are no discounts, refunds or credits for classes not attended.
The Avenue Road Arts School reserves the right to make course and/or instructor changes at any time.
The Avenue Road Arts School will request photos of student work or students creating in virtual classes. Once we receive the photos, we reserve the right to use the images for publicity purposes and promotional materials. Virtual classes will not be recorded without the permission of the students. Should we want to take any photographic images of your online class artwork, for use in marketing materials, we will ask permission prior to taking the image. We may ask that you photograph your work and email a copy to us for use on our website or other marketing materials.
Please Note: Artwork used in the School’s promotional materials including brochures, articles, social media, website, etc. may not credit the artist.
The Avenue Road Arts School is committed to protecting the privacy of its students and their families as outlined by the Freedom of Information and Protection of Privacy Act (FIPPA). We only collect personally identifiable information that you provide or that is otherwise provided to us on your behalf. Unless we advise otherwise, your information will only be used for the purpose for which it was provided or to contact you.
Job Applicants – If you complete an application form or submit a resume, we will use the personal information you provide to contact you and to perform administrative activities related to your work at the school.
Online Purchases – When you make a purchase we will ask you to provide only the personally identifiable information necessary to complete the transaction including your name, billing and shipping addresses, telephone number, and credit card number. We also require your e-mail address so you can receive order and shipping confirmation e-mails and so we can communicate with you if there is any follow-up required in processing your order.
Students -The personal information you provide with respect to your registration is used to process your enrollment and enables you to receive additional communications from the Avenue Road Arts School. The Avenue Road Arts School uses password protocols and encryption software to protect the personal information we receive when a registration is received on-line.
Personal information will be collected, protected, used, and disclosed in accordance with Ontario’s Freedom of Information and Protection of Privacy Act (R.S.O. 1990).
As a student of the Avenue Road Arts School, we may on occasion provide you with additional information that may be of interest to you such as: education programs, art camp, exhibitions, events, fundraising projects, or other special initiatives. You may opt out of our electronic or postal mailing lists at any time.