Registration & Policies
How to Register
Students must submit a registration form to complete enrollment in a program. Registration forms are processed on a first-come, first-served basis. The quickest and easiest way to register is online. Use the Register button below the class description to access our secure online registration form. With registrations completed online, payments may take up to 5-10 business days to be processed.
Registration forms will also be accepted by fax, mail, online or in person.
**Reservations/holds can be made by phone. However, to complete registration, students must still fill out a registration form and fax, email or mail it to the School’s office, or use the online forms and payment system on our website. Payment and registration forms must be received within 7 days of a reservation to ensure a space in the class. If a student registers in the week prior to commencement of class, payment must be made in person or by credit card. We will not hold spaces for those who have not paid prior to the first class. Holds will not be placed for the last space in a class and cannot be made once the course has commenced.
Registration forms are processed on a first-come, first-served basis. All successful registrants (registration form and payment have been received) will receive a confirmation of enrollment/receipt via email. In the event that you have mailed or faxed a registration form with payment to the School or have registered online and do not receive a confirmation email within 10 days, please call the School Office, (416) 961-1502 to speak with the Registrar.
When to Register
General Registration Begins on Tuesday, April 21, 2020
BE alerted when registration openS
Registration for the next term will start a few months before the current term will end. We will issue alerts via e-blasts and social networking to inform students and the general public when registration for each term is open.
Programs are offered in three sessions: Fall, Winter and Spring. March Break and Summer programs are released when school dates are confirmed.
Re-registration is required for each term:
- Fall Term: Monday, September 16, 2019– Saturday, December 14, 2019
- Winter Term: Monday, January 6, 2020– Saturday, March 7, 2020
- Online Spring Term One: Monday, April 27, 2020 to Saturday, May 23, 2020 (4 Weeks)
- Online Spring Term Two: Monday, May 25, 2020 to Saturday, June 27, 2020 (5 Weeks)
- ARAS Musical Theatre Company runs in two terms:
- Performance 1: February 22, 2020
- Performance 2: June 19 & 20, 2020
- Seasonal Programs:
- March Break (Private Schools): March 9-13, 2020
- March Break (Public & Private Schools): March 16-20, 2020
- Summer 2020: July 6 – September 4, 2020
- Family Day Weekend, Saturday, February 15 – Monday, February 17, 2020
- Victoria Day Weekend, Saturday, May 16th, 2020 - Monday, May 18th, 2020
- Civic Holiday, Saturday, August 1st, 2020 - Monday, August 3rd, 2020
If a class is full, you may choose to be placed on a wait list. Use the Waitlist button (it replaces the registration button) below the class description to access our secure online registration form.
If a space becomes available, students will be called in the order in which they appear on the waitlist. Should you be contacted to fill an available spot, you will be given 24 hours to respond, after which the space will be offered to the next person on the waitlist.
Fees, Method of Payment & Payment Plans
Fees are paid in full upon registration and are non-transferable. Class fees are pro-rated for students who join late. Fees quoted for kids’ programs include all materials. Fees quoted for adult programs do not include materials, unless otherwise stated. A material list will be provided. If payment is not received within seven days, we reserve the right to remove the student from the class list. Returned cheques are subject to a $25.00 fee. HST will be added to all fees
Accepted Payment Methods:
- Cash, Debit, Cheque, VISA or Mastercard
- Cheques are payable to AVENUE ROAD ARTS SCHOOL
Payment plans can be arranged. Payment plans must be made through the office with post-dated cheques or pre-authorized credit card payments. Some restrictions apply. Please contact 416.961.1502, ext. 301 for details.
Discounts & Referral Program
Please note that discounts, coupons and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. The discount, coupon or promotion of greatest value will be applied when the registration is processed in house.
At the time of registration, households who register for two or more classes within the same term are entitled to a 5% discount off the second and third registration. A household can include two or more children registered together, a parent (or guardian) and a child, or an individual who has multiple class registrations within the same term. Discounts are applied to two or more class registrations (higher priced classes will be counted), and are not retroactive. If a student withdraws from one class, the discount no longer applies and the student will be charged full tuition for remaining classes. Household discounts do not apply to Workshops, March Break, or Summer Programs.
Refer a Friend Program:
When you refer a friend who has never attended the Arts School, and your friend registers for a program for the first time, you will receive a $50.00 credit to use towards a future program at the School. Please have your friend indicate your name in the comment section of their registration form. Credits can only be used for unpaid tuition and hold no cash value.
Gift Certificates & Coupons:
At times, the Avenue Road Arts School may distribute coupons or offer promotional discounts. Please note that discounts, coupons, and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. At the time of registration, the discount, coupon or promotion of greatest value will be applied.
Gift certificates or coupons must be submitted at the time of registration. For online registrations, gift certificates or coupons must be received by the School on the first day of class.
TRANSFERS & WITHDRAWS
Should a student choose to transfer from one class to another, a $10.00 transfer fee will be charged. A transfer form must be filled out online or at the School office. As of the second class of the term transfers will not be allowed without the consent of administration.
A withdrawal form must be filled out online or at the School office for all cancellations and/or refunds. Absence from class does not constitute notice of cancellation.
Registrants may cancel from a program prior to the commencement of the first class of the term. A non-transferable $30.00 administration fee per class, per term will be charged. Participants cancelling after the first class of the term will be charged for that class plus the non-transferable $30.00 administration fee per term. As of the start of the second class of the term, no refunds, credits, session transfers or student transfers will be allowed. Only requests accompanied by a medical certificate from the family physician will be considered.
Any approved refunds will take up to 5-10 business days to be processed.
Please note: Every transfer or withdraw requires a form. Exceptions for fees are listed below.
- Summer registrations – Registrants may cancel, without penalty, up until 10 business days before the first class, after which a non-transferable, non-refundable $30.00 administration fee will be charged, and a $10.00 fee will apply to any class transfers. As of the first class there will be no refunds, transfers or credits issued.
March Break registrations – Registrants may cancel, without penalty, until 14 days before the first class; after which a non-transferable, non-refundable $50.00 administration fee will be charged. For class transfers, a $10.00 fee will apply. As of the first day of the class, there will be no refunds, transfers or credits permitted.
On-Site Workshops – Registrants have up until the day prior to the start of the workshop to withdraw or transfer from the program. For workshops with a fee equal to or less than $60.00 (pre-tax) a non-transferable $10 administration fee will be charged upon withdrawal. For workshops with a fee greater than $60 (pre-tax) a non-transferable $20 administration fee will be charged upon withdrawal. There is no fee to transfer. As of the start date of the workshop there are no withdrawals or transfers.
Off-Site Workshops – Registrants signed up for a single term may withdraw or transfer from the workshop prior to the commencement of the first class. A non-transferable $30 administration fee will be charged for withdrawals. A non-transferable $10 administration fee per term will be charged for transfers. As of the start date of the workshop there are no withdrawals, credits or transfers allowed.
If a course is cancelled due to low enrolment, registrants will be given one week’s notice, and a credit will remain on file unless a request is made for a transfer or refund. All efforts will be made to accommodate the student into a new class.
The School reserves the right to cancel classes due to severe and extreme weather conditions at the discretion of our administration. There are no refunds issued for such cancelled classes. Students will be notified, and information will be available on our voicemail, homepage, and social media accounts. The School will try to arrange one make-up class date in such circumstances. Should a student not be available for the scheduled make-up class, there will be no refunds or credits issued.
AGE/ GRADE LEVEL
Students must be registered in a grade-appropriate class at the start of a session. We reserve the right to ask for documentation and/or to remove the child from a class that is not age-appropriate.
Children must be toilet trained to register in any classes designated as drop-off programs.
Adult programs can be attended by students of any age 15+.
There are no make-up classes allowed for missed classes due to illness or vacations. There are no discounts, refunds or credits for classes not attended.
The Avenue Road Arts School reserves the right to make course and/or instructor changes at any time.
CLASS LOCATIONS & STUDIO SCHEDULES
Every effort is made to run programs at our facility, however some programs may be held off-site at the First Unitarian Congregation of Toronto, located at 175 St. Clair Avenue West (south west side of Avenue Road and St. Clair Avenue W). Registered students will receive notification of a location change one week prior to their program start date.
Please note that our on-site studio schedule is not finalized until one week prior to the start of a program. We cannot guarantee your classroom before this time.
PICK UP/DROP OFF
Please be punctual when dropping off and picking up children. Children under the age of 8 are not allowed to wait in the lobby unsupervised. In the event of late pick-up, a ten-minute grace period will be allowed, after which a $35.00 fine will be charged.
Permission must be given in writing for any individual allowed to pick up, including if the student is allowed to leave alone.
3:15-4:15pm Classes – We will pick up children from Brown Junior Public School at 3:10pm (participants are picked up from the School office). Parents/caregivers with children at other schools may drop-off early. For kids staying to enjoy another after school program, we ensure that they get to their 4:30pm Arts School class! Otherwise, children can be picked up at the Arts School at 4:15pm.
Should you require pick-up from Brown Junior Public School at 4:30pm special arrangements must be made in advance and $20 + HST will be charged for the service.
We do not guarantee parking. There is space for 12 cars on site. We also allow cars to block. Should you choose to park in the lot, please sign in at the office.
Parking may be available on nearby residential streets. Parking is available close by at Longo’s, 111 St. Clair Avenue West with a validated purchase. Parking is not permitted at Brown Public School.
The School will not be responsible for parking tickets due to illegal parking. The School is also not responsible for damages to vehicles that may occur in the parking lot.
The Avenue Road Arts School is located in a historic Victorian house without an elevator. We regret that the School is not wheelchair accessible. There are 13 steps up from the sidewalk to the lobby of our School and 9 steps from the parking lot to the lobby. We have studios on the basement level, main floor, second floor and third floor. There are 13 steps from the lobby to the basement studio, 17 steps from the lobby to the second floor, and 32 steps from the lobby to the third floor.
VISITORS & GUESTS
Due to safety and limited studio space, the Arts School does not allow guests or visitors in classes. Please schedule a tour in advance through the School office. Please email or call us at 416-961-1502.
WHAT TO WEAR
We do not supply smocks and, at times, children may paint on the floor. Please dress in clothing that is comfortable to work in. School aprons and t-shirts can be purchased at the registration counter. Communal aprons are available for use in adult classes.
ARTWORK & STORAGE
We love seeing all of the artwork being produced in our programs! Due to limited storage space we are not able to keep work from our Preschool or Kids & Teens classes at the School for longer than 2 weeks after the end of a term. Arrangements must be made with the administrative staff for pick up.
There is no storage space available for adult artwork at any time.
The Avenue Road Arts School reserves the right to photograph and video tape all classes and use the images for publicity purposes and promotional materials. Should you object to the use of your image or your child’s image in promotional materials, please indicate so during registration or inform the School’s office in writing.
Please Note: Artwork used in the School’s promotional materials including brochures, articles, social media, website, etc. may not credit the artist.
Due to severe life threatening allergies, no nut products are permitted in the School.
Exposure to perfumes and other scented products can trigger health reactions in individuals with asthma, allergies, migraines or chemical sensitivities. Therefore we ask that you please refrain from applying chemical-based scented products.
The Avenue Road Arts School is committed to protecting the privacy of its students and their families as outlined by the Freedom of Information and Protection of Privacy Act (FIPPA). We only collect personally identifiable information that you provide or that is otherwise provided to us on your behalf. Unless we advise otherwise, your information will only be used for the purpose for which it was provided or to contact you.
Co-op/Intern, Volunteer and Job Applicants – If you complete an application form or submit a resume, we will use the personal information you provide to contact you and to perform administrative activities related to your work at the school.
Online Purchases – When you make a purchase we will ask you to provide only the personally identifiable information necessary to complete the transaction including your name, billing and shipping addresses, telephone number, and credit card number. We also require your e-mail address so you can receive order and shipping confirmation e-mails and so we can communicate with you if there is any follow-up required in processing your order.
Students -The personal information you provide with respect to your registration is used to process your enrollment and enables you to receive additional communications from the Avenue Road Arts School. The Avenue Road Arts School uses password protocols and encryption software to protect the personal information we receive when a registration is received on-line.
Personal information will be collected, protected, used, and disclosed in accordance with Ontario’s Freedom of Information and Protection of Privacy Act (R.S.O. 1990).
As a student of the Avenue Road Arts School, we may on occasion provide you with additional information that may be of interest to you such as: education programs, art camp, exhibitions, events, fundraising projects, or other special initiatives. You may opt out of our electronic or postal mailing lists at any time.