Registration Policies

Term Dates


    • Programs are offered in three sessions: fall, winter and spring. March Break and Summer programs will be released at a later date.
    • Re-registration is required for each term:

    • Fall Term: Monday, September 24, 2018 – Saturday, December 15, 2018
    • Winter Term: Monday, January 7, 2019- Saturday, March 9, 2019
    • Spring Term: Monday, April 8, 2019 – Saturday, June 15, 2019

ARAS Musical Theatre Company runs in two terms:

    • Performance 1: Monday, September 24, 2018- Saturday, February 2, 2019
    • Performance 2: Monday, February 4, 2019 – Saturday, June 15, 2019

Seasonal Programs:

  • March Break (Public Schools): March 11-15, 2019
  • March Break (Private Schools): March 18-22, 2019
  • Summer 2019: July 2 -August 30, 2019

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Registration Dates


Fall: Registration and the Early Bird sale will commence on the day of material release, on June 27.
(Early Bird Ends: Sunday, September 16, 11:59 PM). Registration will be ongoing.

Winter: Registration Begins Monday, November 5, 2018
(Early Bird Starts: Monday, October 29 and Ends: Sunday, November 4, 11:59pm)

Spring: Registration Begins Monday, February 4, 2019
(Early Bird Starts: Monday, January 28 and Ends: Sunday, February 3, 11:59pm)

Holiday Dates (NO CLASSES)
There will be no classes on the following dates:
Thanksgiving Saturday, October 7 – Monday, October 9, 2017
Family Day Saturday, February 17, 2018 – Monday, February 19, 2018
Easter Weekend Friday, March 30 – Monday, April 2, 2018
Victoria Day Weekend Saturday, May 19 – Monday, May 21, 2018

Statutory Holidays & School Closures (SCHOOL CLOSED)
The School will be closed on the following dates:
Labour Day Monday, September 3, 2018
Thanksgiving Saturday, October 6 – Monday, October 8, 2018
Christmas/Winter Break Monday, December 24, 2018 – Tuesday, January 1, 2019
Family Day Saturday, February 16 – Monday, February 18, 2019
Easter Weekend Friday, April 19-Sunday, April 21, 2019
Victoria Day Weekend Saturday, May 18 -Monday, May 20, 2019
Canada Day Monday, July 1, 2019
Civic Day Monday, August 5, 2019

Birthday Party Dates

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School Policies


  • Age/Grade Level – Students must be registered in a grade-appropriate class at the start of a session. We reserve the right to ask for documentation and/or to remove the child from a class that is not age-appropriate. Children MUST be toilet trained to register in any classes designated as drop-off programs. Adult programs can be attended by students of any age 15+.
  • Transfers – Should a student choose to transfer from one class to another, a $10.00 transfer fee will be charged. A transfer form must be filled out online or at the School office. As of the second class of the term transfers will not be allowed without the consent of administration.
  • Missed Classes – There are no make-up classes allowed for missed classes due to illness or vacations. There are no discounts, refunds or credits for classes not attended.
  • School Closures – The School reserves the right to cancel classes due to severe and extreme weather conditions at the discretion of our administration. There are no refunds issued for such cancelled classes. Students will be notified, and information will be available on our voicemail, homepage, and social media accounts. The School will try to arrange one make-up class date in such circumstances. Should a student not be available for the scheduled make-up class, there will be no refunds or credits issued.
  • Parking – We do not guarantee parking. There is space for 12 cars on site. Should you choose to park in the lot, please sign in at the office. Parking may be available on nearby residential streets. Parking is available close by at Longo’s, 111 St. Clair Avenue West. The School will not be responsible for parking tickets due to illegal parking. The School is also not responsible for damages to vehicles that may occur in the parking lot. Parking is not permitted at Brown Public School.
  • Pick Up/Drop Off – Please be punctual when dropping off and picking up children. Children under the age of 8 are not allowed to wait in the lobby unsupervised. In the event of late pick-up, a ten-minute grace period will be allowed, after which a $35.00 fine will be charged.
  • Artwork – We love seeing all of the artwork being produced in our programs! Due to limited storage space we are not able to keep work from our Preschool or Kids & Teens classes at the School for longer than 2 weeks after the end of a term. There is no storage space available for adult artwork at any time.
  • Publicity – The Avenue Road Arts School reserves the right to photograph and video tape all classes and use the images for publicity purposes and promotional materials. Should you object to the use of your image or your child’s image in promotional materials, please inform the School’s office in writing at the time of registration. Please Note: Artwork used in the School’s promotional materials including brochures and on the website may not credit the artist.
  • Visitors and Guests – Due to limited studio space, the Arts School does not allow guests or visitors in classes, except on designated days. Please schedule a tour in advance through the School office. Email or call 416-961-1502
  • Peanut Products/Allergies – Due to severe life threatening allergies, no nut products are permitted in the School.
  • What to Wear – We do not supply smocks and, at times, children may paint on the floor. Please dress in clothing that is comfortable to work in. School aprons and tshirts can be purchased at the registration counter.
  • Instructor Changes – The Avenue Road Arts School reserves the right to make course and/or instructor changes at any time.
  • Class Location and Studio Schedule – Every effort is made to run programs at our facility, however some programs may be held off-site at the First Unitarian Congregation of Toronto, located at 175 St. Clair Avenue West (south west side of Avenue Road and St. Clair Avenue W). Registered students will receive notification of a location change one week prior to their program start date. Please note that our on-site studio schedule is not finalized until one week prior to the start of a program. We cannot guarantee your classroom before this time.
  • Accessibility – The Avenue Road Arts School is located in a historic Victorian house without an elevator. We regret that the School is not wheelchair accessible. There are 13 steps up from the sidewalk to the lobby of our School and 9 steps from the parking lot to the lobby. We have studios on the basement level, main floor, second floor and third floor. There are 13 steps from the lobby to the basement studio, 17 steps from the lobby to the second floor, and 32 steps from the lobby to the third floor.
  • Scent-Free Policy Exposure to perfumes and other scented products can trigger health reactions in individuals with asthma, allergies, migraines or chemical sensitivities. Therefore we ask that you please refrain from applying chemical-based scented products.
  • HST will be added to all fees

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Summer Policies


How to Register

    • Online or by fax, mail, or in person. Registration forms are processed, as space permits, on a first-come, first-served basis. Students reserving a space by phone or email must still complete a registration form and submit it, along with payment information, within 7 days to ensure a spot in the class.
    • Registration forms must be accompanied by payment in full, unless a payment plan has been arranged in advance. Spaces will not be held if payment is not received within 7 days of registration or reservation.
    • If a camp or class is full, you may choose to be placed on a wait list. If a space becomes available, students will be called in the order in which they appear on the wait list. Should you be contacted to fill an available spot, you will be given 24 hours to respond, after which the space will be offered to the next person on the wait list.
    • Students must be registered in a ‘grade-appropriate’ class at the start of the class. We reserve the right to ask for documentation and/or to remove the child from a class that is not age-appropriate.

Methods of Payment

    • Cash, Cheque, Debit, Visa, MasterCard
    • Cheques are payable to AVENUE ROAD ARTS SCHOOL (please note that returned cheques are subject to a $25 fee).

Refund and Cancellation Policies

    • A withdrawal form or transfer form must be filled out online or at the School office for all cancellations, transfers, and/or refunds. Absence from class does not constitute notice of cancellation.
    • If a course is cancelled due to low enrolment, registrants will be given one week’s notice, and a credit will remain on file unless a request is made for a transfer or refund.
    • Beatrix Potter Summer Arts Camp (JK-Gr. 4)
      Refunds will be issued for cancellations made prior to June 1, 2018. As of June 2, 2018 there are no refunds or credits. Session transfers are subject to availability and a $20.00 fee after June 1 2018.
    • Other Summer Programs (Preschool Camp, Kids & Teen Classes & Adults)
      As of the first class there will be no refunds, transfers or credits issued.
      Registrants may cancel, without penalty, up until 10 days before the first class, after which a non-transferable, non-refundable $30.00 administration fee will be charged, and a $10.00 fee will apply to any class transfers.
      If a course is cancelled due to low enrollment, registrants will be given one week’s notice, and all attempts will be made to find an alternative class or be given a full refund.

Other Information

  • Please review our School Policies
  • HST will be added to all fees
  • Lunch Program is supervision only. Students provide their own lunches. Lunch supervision is included with full day registrations.
  • Absolutely NO NUT products are permitted on the premises.
  • Snacks are provided in all camps and classes for Kids & Teens.
  • Every effort will be made to run programs at our facility, however some programs may be held off-site at the First Unitarian Congregation of Toronto, which is located at 175 St. Clair Avenue West (the south west side of Avenue Road and St. Clair Avenue W). Registered students will receive notification of this location change one week prior to the start of their program.
  • Please note that room schedules are not finalized until one week prior to the start of a program. We cannot guarantee your classroom before to this time.
  • Instructors are subject to change.
  • There are no make-up classes allowed for missed classes. There are no discounts, refunds or credits for classes not attended.
  • Please be punctual when picking up children. Children under the age of 8 are not allowed to wait in the lobby unsupervised. Ask about our supervised Before-Care or After-Care Programs. In the event of late pick-up, a ten-minute grace period will be allowed, after which a $35.00 fine will be charged.

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Full Term (Fall, Winter, Spring) Refund & Cancellation Policies


  • Please Note: A withdrawal form must be filled out online or at the School office for all cancellations and/or refunds. Absence from class does not constitute notice of cancellation.
  • If a course is cancelled due to low enrolment, registrants will be given one week’s notice, and a credit will remain on file unless a request is made for a transfer or refund.
  • Registrants may cancel from a program prior to the commencement of the first class of the term. A non-transferable $30.00 administration fee per class, per term will be charged.
  • Participants cancelling after the first class of the term will be charged for that class plus the non-transferable $30.00 administration fee per term. Notice of cancellation must be given to the School’s office in writing. As of the start of the second class of the term, no refunds, credits, session transfers or student transfers will be allowed. Only requests accompanied by a medical certificate from the family physician will be considered.
  • Any approved refunds will take up to 5-10 business days to be processed.

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March Break Registration & Policies


How to Register

    • By fax, mail, in person or on-line at www.avenueroadartsschool.com.
    • Students reserving a space by phone or e-mail must still complete a registration form and forward it to the school within 7 days to ensure a spot in the class.
    • Registration forms must be accompanied by payment in full. Spaces will not be held if payment is not received within 7 days of registration or reservation.
    • Registration forms are processed, as space permits, on a first-come, first-served basis.
    • If a camp or class is full, you may choose to be placed on a wait list. If a space becomes available, students will be called in the order in which they appear on the wait list. Should you be contacted to fill an available spot, you will be given 24 hours to respond, after which the space will be offered to the next person on the wait list.
    • Students must be registered in a ‘grade-appropriate’ class at the start of a camp. We reserve the right to ask for documentation and/or to remove the child from a class that is not age-appropriate. Children MUST be toilet trained to register in any camps or classes designated as drop-off programs.

Methods of Payment

    • Cash, Cheque, Debit, Visa, Mastercard
    • Cheques are payable to Avenue Road Arts School.

Refund & Cancellation Policy

    • Registrants may cancel, without penalty, until 14 days before the first class; after which a non-transferable, non-refundable $50.00 administration fee will be charged. A drop form must be filled out online or at the school office. As of the first day of the class, there will be no refunds or credits.
    • If a course is cancelled due to low enrollment, registrants will be given one week’s notice, and refunds will be issued immediately thereafter.
    • For class transfers, a $10.00 fee will apply. A transfer form must be filled out online or at the school office. As of the first class, transfers will not be permitted.

Other Information

  • Please review our School Policies
  • HST will be added to all fees
  • Lunch Program is supervision only. Students provide their own lunches. Lunch supervision is included with full day registrations.
  • Absolutely NO NUT products are permitted on the premises.
  • Snacks are provided in all camps and classes for Kids & Teens.
  • Every effort will be made to run programs at our facility, however some programs may be held off-site at the First Unitarian Congregation of Toronto, which is located at 175 St. Clair Avenue West (the south west side of Avenue Road and St. Clair Avenue W). Registered students will receive notification of this location change one week prior to the start of their program.
  • Please note that room schedules are not finalized until one week prior to the start of a program. We cannot guarantee your classroom before to this time.
  • Instructors are subject to change.
  • There are no make-up classes allowed for missed classes. There are no discounts, refunds or credits for classes not attended.
  • Please be punctual when picking up children. Children under the age of 8 are not allowed to wait in the lobby unsupervised. Ask about our supervised Before-Care or After-Care Programs. In the event of late pick-up, a ten-minute grace period will be allowed, after which a $35.00 fine will be charged.

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On-Site Workshops


Workshops are offered for Adults and Kids & Teens during the Fall and Spring terms. Alerts via eblasts and social networking will be provided to inform students and the general public when the roster of workshops becomes available and registration is open.

Refund, Cancellation & Transfer Policies

Registrants have up until the day prior to the start of the workshop to withdraw or transfer from the program. All withdraw and transfer requests must be accompanied by a form, which can be found on our website or completed at the School office. For workshops with a fee equal to or less than $60.00 (pre-tax) a non-transferable $10 administration fee will be charged upon withdrawal. For workshops with a fee greater than $60 (pre-tax) a non-transferable $20 administration fee will be charged upon withdrawal. There is no fee to transfer. As of the start date of the workshop there are no withdrawals or transfers.

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Off-Site Workshops


The Avenue Road Arts School is proud to partner with private and public schools to provide after school workshops off-site at your child’s school.

Refund, Cancellation & Transfer Policies
All withdraw and transfer requests must be accompanied by a form, which can be found on our website or completed at the School office. Absence from class does not constitute notice of cancellation. If a course is cancelled due to low enrollment, registrants will be given one week’s notice, and a credit will remain on file unless a request is made for a transfer or refund.

Registrants signed up for a single term may withdraw or transfer from the workshop prior to the commencement of the first class. A non-transferable $30 administration fee per term will be charged for withdrawals. A non-transferable $10 administration fee per term will be charged for transfers.

Participants who register for the full year (fall, winter, and spring terms) may withdraw or transfer from the winter and/or spring terms without penalty up to 2 weeks prior to the start date of their workshop. After which, a non-transferable $30 administration fee per term will be charged for withdrawals, or a non-transferable $10 administration fee per term will be charged for transfers.

Registrants cancelling after the first class of the term will be charged for that class plus the non-transferable $30 administration fee per term for withdrawals, or non-transferable $10 fee per term for transfers. As of the start of the second class of the term there will be no refunds, transfers or credits issued.

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How To Register


Students must submit a registration form to complete enrollment in a program. Registration forms are processed on a first-come, first-served basis. The quickest and easiest way to register is online. Use the Register button below the class description to access our secure online registration form. With registrations completed online, payments may take up to 5-10 business days to be processed. Registration forms will also be accepted by fax, mail, or in person. To download a registration form, please click here.

Reservations/holds can be made by phone. However, to complete registration, students must still fill out a registration form and fax, email or mail it to the School’s office, or use the online forms and payment system on our website. Payment and registration forms must be received within 7 days of a reservation to ensure a space in the class. If a student registers in the week prior to commencement of class, payment must be made in person or by credit card. We will not hold spaces for those who have not paid prior to the first class. Holds will not be placed for the last space in a class and cannot be made once the course has commenced.

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Registration & Enrollment


Registration forms are processed on a first-come, first-served basis. All successful registrants (registration form and payment have been received) will receive a confirmation of enrollment/receipt via email. In the event that you have mailed or faxed a registration form with payment to the School or have registered online and do not receive a confirmation email within 10 days, please call the School office to speak with the Registrar.

Registration open dates will be set, and alerts via eblasts and social networking will be provided to inform students and the general public when registration for each term is open.

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Wait Lists


If a class is full, you may choose to be placed on a wait list. If a space becomes available, students will be called in the order in which they appear on the wait list. Should you be contacted to fill an available spot, you will be given 24 hours to respond, after which the space will be offered to the next person on the wait list.

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Fees


Fees are paid in full upon registration and are non-transferable. Class fees are pro-rated for students who join late. Fees quoted for kids’ programs include all materials. Fees quoted for adult programs do not include materials, unless otherwise stated. A material list will be provided. If payment is not received within seven days, we reserve the right to remove the student from the class list. Returned cheques are subject to a $25.00 fee. HST will be added to all fees

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Method of Payment


  • Cash, Debit, Cheque, VISA or Mastercard
  • Cheques are payable to AVENUE ROAD ARTS SCHOOL

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Payment Plans


    Payment plans can be arranged. Payment plans must be made through the office with post-dated cheques or pre-authorized credit card payments. Some restrictions apply. Please contact 416.961.1502, ext. 301 for details.

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Multiple Programs & Same Household Discounts


At the time of registration, households who register for two or more classes within the same term are entitled to a 5% discount off the second and third registration. A household can include two or more children registered together, a parent (or guardian) and a child, or an individual who has multiple class registrations within the same term. Discounts are applied to two or more class registrations (higher priced classes will be counted), and are not retroactive. If a student withdraws from one class, the discount no longer applies and the student will be charged full tuition for remaining classes. Household discounts do not apply to Workshops, March Break, or Summer Programs.

*Please note that discounts, coupons and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. At the time of registration, the discount, coupon or promotion of greatest value will be applied.

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Refer a Friend Program

When you refer a friend, who has never attended the Arts School in the past, and your friend registers for a program, you will receive a $50.00 credit to use towards a future program at the School (Please note, that credits can only be used for unpaid tuition and hold no cash value.)

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Gift Certificates & Coupons


Students may purchase gift certificates of any denomination for a creative and special gift idea. Call for more information or visit the Gift Certificate webpage.

At times, the Avenue Road Arts School may distribute coupons or offer promotional discounts. Please note that discounts, coupons, and promotions hold no cash value, are not stackable, and cannot be applied to tuition that has already been paid. At the time of registration, the discount, coupon or promotion of greatest value will be applied.

Gift certificates or coupons must be submitted at the time of registration. For online registrations, gift certificates or coupons must be received by the School on the first day of class.

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Material Lists


‘Materials list provided’ for adult programs means that students are required to bring their own supplies to a class, based on the list provided. Lists are available on the School website and will be emailed to students along with their confirmation/receipt once a registration form has been received and payment processed. If you do not receive a confirmation email and material list within 10 days of registration, please call the School office to speak with the Registrar.

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Forms

Withdraw
Transfer
Registration Form (fill out digitally using Adobe Reader, or print)